Guide · updated 15 July 2026
Short answer: anywhere from ₹1,000 to ₹25,000+ a month once everything is counted — and the sticker price is rarely the real price. Here's how the market actually charges, so you can budget before any salesperson gets involved.
| Model | Typical range | Watch out for |
|---|---|---|
| Monthly subscription (published) | ₹1,000 – ₹5,000/mo | What's an "add-on": WhatsApp credits, extra branches, biometric integration, and reports are often extra |
| Quote-only subscription | Not published | The final number can depend on how the sales call goes; comparing vendors becomes impossible |
| One-time license | ₹5,000 – ₹15,000 once | Common on marketplace listings. Ask who maintains it, what updates cost, and what happens when the seller stops answering |
| Percentage of payments | 2–4% of collections (some global tools) | The quiet one: a % of every member payment can exceed the subscription itself over a year. Always ask this question in writing |
For a single-location gym of 100–400 members, a reasonable all-in software budget in 2026 is ₹2,000–₹5,000 per month plus GST, with a one-time ₹8,000–₹18,000 if you want fingerprint attendance and don't own a reader yet. Below that range, check what's missing (support? GST invoicing? WhatsApp?). Above it, check what you're paying for that you'll actually use.
Genuinely free gym software is either a Western product's limited free tier, a generic billing app that doesn't handle memberships and attendance, or a one-time purchase that goes unmaintained. Running software with your members' data and money in it costs the vendor real money every month — if you're not paying, find out how the vendor eats. There's no free tier of Helmr for the same reason: we'd rather publish a real price than hide costs in a % of your payments.
One number, published: ₹2,499/month + GST for the complete base — billing with GST invoices, WhatsApp renewal reminders with payment links, attendance, lead follow-up, and a website with a member portal. Add-ons are priced openly (fingerprint +₹799, campaign CRM +₹899, class booking +₹499, reporting +₹399), and base plus all feature add-ons never exceed ₹4,999/month for one location. We take 0% of your members' payments, and there's no lock-in. The full list is on the pricing page; how we compare on published facts is on the comparison page.
Message us — a human replies with a straight number, not a demo funnel.